Administrative Assistant

US Medical Management
April 2, 2021
San Antonio, TX
Job Type


Administrative Assistant

U.S. Medical Management (USMM) is an affiliate of a leading Fortune 100 company. A national organization built on a continuum of care with premier healthcare providers, clinicians and patient focused individuals working together. Our Mission – “Through Compassionate Patient-Centered Care in the Home; We will Provide Exceptional Outcomes across our Continuum of Services” – Visiting Physicians Association, Pinnacle Senior Care, Grace Hospice, Comfort Hospice, Home DME & our In Home Health Assessments (IHA).

Our Values of Integrity, Respect, Teamwork & Excellence are leading us to a better tomorrow for patient care. Our Purposes Centered on “We are Unified in our Work through our Continuum of Services” “We can Find Comfort that We are Making a Difference for our Patients” & “We make a Broader Positive Impact on Society”, allows USMM to be poised for a phenomenal future.

We are seeking candidates who desire the experience of delivering quality & compassionate healthcare within proven care models with patients at the forefront of everything we do.

Benefits We Have to Offer: 

  • Health, Dental, Vision, Disability & Life Insurance
  • 401K Retirement Plan
  • Paid Holidays
  • PTO 
  • Flexible Spending Account
  • Tuition Reimbursement

Position Description

The Administrative Assistant will perform administrative support duties for the office manager and staff of Visiting Physicians Association by implementing administrative systems, procedures, and policies while monitoring administrative projects.

Essential Duties and Responsibilities

  • Review previous day’s billing slips for accuracy, arrive patients and scan visit slip to billing
  • Email executive assistant the FTE count from the previous and current day as well as the patient count from the previous day
  • Any physicians who are on 100% review need billing slips copied and sent to corporate quality assurance department
  • Complete daily RVU report; final report to be complete Monday mornings
  • Review reconciliation, CHAIR and Medicare rejections and submit requested information
  • Close out all diagnostic referrals that have been sent and provide a copy to the Patient Care Coordinator
  • Responsible for supply ordering for the lab, office, fed-ex and diagnostics as needed; send all packing slips to corporate purchasing department
  • Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor
  • Supports the community liaison roles while they are out of the office
    • Answer patient questions concerning insurance issues and services offered
    • New patient intake process, follows through to ensure patients are scheduled in a timely manner
    • Work to obtain prior authorization when necessary
  • Review set 6 and set 4 report; work to get patients moved to set 1, obtain authorization or provide 30 days’ notice to cancel services as a result of insurance issues
  • Provide backup for office staff as requested by manager (MA, PCC, Schedulers, and Community Liaison

REQUIRED Knowledge, Skills and Experience

  • High School Diploma/GED
  • Must maintain a valid driver’s license and good driving record
  • One-Two years of experience in an administrative role
  • Must have excellent computer skills

Additional Arizona Requirements  

  • Active CPR Certification
  • Active First Aide Training Completion
  • Active current “Level 1” fingerprint card
  • Must complete an approved training program – see list of approved accreditation board programs on Arizona Medical Board website (see exceptions R4-16-401) or completion of an unapproved medical assistant training program and passage of the medical assistant examination administered by either the American Association of Medical Assistants or the American Medical Technologists

Additional Florida Requirements   

  • Active CPR Certificate


  • Must be a Certified MA with the State of Washington
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