Administrative Assistant 4

NuScale Power
Published
January 12, 2022
Location
Atlanta, GA
Category
Job Type

Description

NOTE:  This position is open to remote work but will require frequent availability in our Corvallis, OR or Portland, OR locations.  Candidates living within 1-2 hours of Corvallis, OR will be given priority consideration.

POSITION SUMMARY: This position provides high level administrative services and support to the company executives by planning and scheduling meetings, teleconferences and travel for the NuScale Business Development team as well as reviewing, researching, and routing correspondence and drafting confidential communications and documents.   


ESSENTIAL DUTIES AND RESPONSIBILITIES:
 

  1. On behalf of delegated Executives: maintain Outlook accounts--email, contacts, and calendars; screen calls.
  2. Maintains flexibility to operate during East Coast business hours as needed.
  3. Perform complex and sensitive administrative functions including preparing confidential correspondence, memos, forms and documents.
  4. Maintains various databases and spreadsheet files as needed or requested by the executive team.
  5. Event and meeting management; Prepare PowerPoint presentations and coordinate distribution of presentations and materials.
  6. Arrange travel, obtain visas and passports; manage executive expense reimbursement.
  7. Maintains a high level of confidentiality.
  8. Performs other duties as assigned.


CORE COMPETENCIES:
To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies. 

  • Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately. Uses own judgment and acts independently; seeks input from other team members as appropriate for complex or sensitive situations.
  • Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, Is able to create, read and interpret complex written information. Ability to develop strong interpersonal networks within the organization.
  • Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.
  • Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.
  • Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.
  • Safety and security: Observes safety and security procedures and uses equipment and materials properly.
  • Quality Assurance: Demonstrates understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and ASME NQA-1.


MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES
:

  • Education: A minimum of an Associate’s degree.   Bachelor’s degree preferred.
  • Experience: A minimum of 3+ years of full-time administrative experience supporting higher level management is required. Working for a professional services organization or energy industry experience is required. Must be an expert user with MS office suite programs (Word, Excel, PowerPoint, Outlook, etc).  Must have exceptional organizational and multi-tasking skills, with an emphasis on coordinating conflicting demands and priorities.  Experience with international travel is strongly preferred.
  • Industry Requirements: Eligible to work under Department of Energy 10 CFR Part 810.


PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to understand and communicate clearly using a phone, personal interaction, and computers.
  • Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.
  • The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms.
  • Ability to travel locally using common forms of transportation.

 

Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others.  The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees in this classification.

 

NuScale Power, LLC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status

 

Apply
Drop files here browse files ...

Related Jobs

Manufacturing Engineer 3   San Antonio, TX new
January 17, 2022
Manufacturing Planner 3   San Antonio, TX new
January 17, 2022
January 17, 2022

Author: