Administrative Coordinator

Robert Half
October 2, 2020
San Antonio, TX
Job Type


Ref ID: 04080-0011574284

Classification: Administrative Coordinator

Compensation: $17.10 to $18.00 hourly

The Facilities Coordinator will provide administrative support to the Facility Project Manager, manage office functions including: project Work Order coordination, security badge and access assignments, database and spreadsheet management, daily office operations, ensure project budget worksheets are up to date, maintain project records electronically and binders, e-file document management, and providing general support services. Must be highly organized and possess systematic working habits. Able to keep multiple large and small tasks or projects organized simultaneously and be flexible. Requires excellent judgement and an inquisitive nature.

Assist the Facility Project Manager in all aspects of project planning and implementation as needed
 Support the Facility Project Manager with external contracts as needed
 Manage the vendors and contractors during site visits
 Represent the Facility Project Manager in inter-departmental meetings to support and facilitate communication and action between departments as needed
 Supervise and train facility employees and contractors as needed
 Set up, maintain, and organize department’s central files, information, filing, and messages
 Coordinate all project activities, work direction, and support systems; ensures timeliness, communications, work results and quality of work meet standards
 Prepare and maintain project documentation bid information, and other contract documents
 Prepare and distribute project status updates and work notifications
 Provide support through the proficient use of MS Office tools, including Outlook, Word, Excel, and PowerPoint
 Provide support through the proficient use of SharePoint, Document Imaging, Service Pro (SP), FM System and IMPAK (work orders) and MPC
 Prepare and submit Work Orders and Service Pro tickets and ensure follow up measures are in place to monitor timeliness and completion of work orders and SP tickets from open to close
 Distribute incoming mail daily
 Type and distribute correspondence on a daily basis;
 Order and manage office supplies as needed
Work Experience
 Minimum of 2 years Facilities or Property Management experience
 Minimum of 2 years Administrative Experience

 Associates Degree or higher in Business Administration, Construction Management, or 4 years of Facilities and/or Property Management experience

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