Administrative Director (Full Time, Permanently Remote)

June 18, 2022
San Antonio, TX
Job Type


Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking an exceptional administrative director to support our remote team of attorneys and consultants. The successful candidate will be a generalist – willing to learn and participate in many different areas of the business.

About the Role

This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. You will primarily be supporting privacy and data security compliance teams as well as interacting with clients and prospective clients, and your colleagues will largely be attorneys and IT security professionals. Above all, this role demands excellent organizational abilities, attention to detail, and both written and oral communication skills.

Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.

We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won’t feel like you’re working in isolation) and you’ll learn from our experienced administrative team, attorneys, project managers, and IT security auditors. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.

Key Tasks and Responsibilities:

  • Management of customer records through CRM updates
  • Creating invoice drafts
  • Reviewing, proofreading, formatting, and finalizing final reports for our consulting engagements
  • Writing, reviewing, proofreading, formatting, and finalizing proposals in support of new client acquisition
  • Managing executive calendars and scheduling meetings upon request
  • Providing responsive support to colleagues using our project management, CRM, and accounting applications
  • Answering occasional live chats, emails, and phone calls from prospects (your responsibility is limited to providing basic information and scheduling a time for those prospects to meet with a senior VeraSafe team member if required)
  • Performing a variety of other administrative oriented tasks and duties as assigned

Soft Skills Required:

  • Exceptional attention to detail
  • Fluent in English
  • Be a team player; interested in contributing to a growing enterprise
  • Highly organized / structured work ethic and top-notch organizational skills
  • Tech-savvy and comfortable using a variety of software applications
  • Excellent written and verbal communication (i.e., you need to be able to write like a pro, and know your audience)
  • Schedule flexibility to work with international teams and meet aggressive deadlines.
  • Ability to work independently, collaborate with teammates, and fully deliver on all commitments
  • Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment
  • After learning through experience, we’ll welcome your ability to think outside the box and innovate

VeraSafe’s Excellent Benefits Include:

  • Paid time off
  • Paid holidays
  • Eligible for annual bonuses
  • Reimbursement for certain personal flight tickets
  • Flexible working schedule in some roles
  • Work from almost anywhere with Wi-Fi
  • Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)
  • Optional Bring Your Own Device (BYOD) program
  • Choice of Mac or PC company laptop (if not utilizing the BYOD program)
  • Twice-a-month paydays
  • Direct deposit

Health Insurance, Other Insurance, HSA Benefits, etc.:

  • Health Insurance
  • Health Savings Account (HSA): Pre-taxed funds available to pay for health-related expenses
  • Dental Insurance
  • Vision Insurance
  • Employee Basic Term Life and Accidental Death and Dismemberment (AD&D) Insurance
  • Employee Voluntary Term Life Insurance
  • Spouse Voluntary Term Life Insurance
  • Child(ren) Voluntary Term Life Insurance
  • Long Term Disability (LTD): Income assistance if unable to work due to injury/disability after 180 days from start of injury/disability
  • Short Term Disability (STD): Income assistance (up to 26 weeks) if unable to work due to injury/disability after 14 days from start of injury/disability
  • Accidental Death and Dismemberment Insurance (AD&D)
  • Critical Illness Insurance
  • Legal Plan: Unlimited access (in person, by phone, online) to network attorneys for certain legal matters
  • Group Accident Insurance
  • Hospital Indemnity Insurance
  • OCB Transit Reimbursement: Pre-taxed funds available to pay for mass transit expenses
  • Health Care Flexible Spending Account (FSA)/Limited Health Care FSA: Pre-taxed funds available to pay for some health-related expenses
  • Dependent Care FSA: Pre-taxed funds available to pay for dependent care expenses (such as daycare)

Other Benefits:

  • Tremendous professional development growth opportunities
  • The chance to have a long-lasting effect on a small but growing international business
  • Work in an open environment with a team that respects your ideas and contributions
  • Occasional opportunities to travel in North America and Europe

Our HR Privacy Notice is available at the following link:

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