Administrative Support _ Receptionist

Onin Staffing
Published
December 24, 2020
Location
San Antonio, TX
Category
Job Type

Description

Job Requirements

You will organize, manage, and perform an extensive array of secretarial, administrative, and program support activities. You will be the primary point of administrative and operational contact for internal and external communications, often on complicated and confidential matters.

Administrative Coordinator Job Responsibilities and Duties:

•      Provides confidential administrative assistance to the chief executives

•      Handles purchasing and maintenance of all general office supplies, including invoicing.

•      Manages the company schedule and calendar and arranges travel

•      Screens and handles telephone communications and greets visitors to maintain a professional image

•      Serves as a liaison with external institutions, other offices, and clients

•      Collects, enters, and maintains information to maintain departmental databases and records

•      Drafts and finalizes written correspondence and documentation for the office

•      Screens and assesses incoming and outgoing correspondence and develops replies

•      Handles incoming and outgoing shipping and receiving activities, including FedEx and UPS shipments

•      Assists in the coordination, direction, and fulfillment of special projects

•      Coordinates and supervises the daily management of equipment and facilities for the organization

•      Enhances personal growth and professional development by participating in workshops, in-service meetings, current literature, and educational programs

•      Performs additional job-related duties as assigned

Work Experience

Administrative Coordinator Skills and Qualifications

•      High School Diploma or GED

•      Six months or more in an office environment using computers and telephones to carry out diverse administrative duties

•      Highly efficient time management skills and ability to prioritize tasks

•      Strong capability to multitask and finish assigned projects before deadlines are due

•      Highly proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint

•      Ability to work with minimal or no supervision

•      Self-motivated and effective in a team setting and individually

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