Contract Administrator

Advanced Systems Design
Published
October 29, 2020
Location
Atlanta, GA
Category
Job Type

Description

Advanced Systems Design is seeking a Contract Administrator to support our Corporate Office in a remote / telecommute capacity. The candidate selected for this role will be required to have an established workspace that is free from noise and distraction.  The at-home office space must also include a secured high-speed internet connection and phone service.  

GENERAL ADMINISTRATIVE DUTIES

Business Development and Proposal Support

  • Attend Business Development meetings to stay abreast of upcoming business opportunities. 
  • Support research related to identified opportunities
  • Assist with the identification of new opportunities.  Provide proposal development support as requested. 
  • Set up proposal style sheets and templates in coordination with Proposal Manager.
  • Research and write responses to RFP security requirements.
  • Draft proposal sections as assigned.
  • Review and edit proposals for grammar, spelling, consistency (“one voice”) and compliance to solicitation requirements.
  • Complete Proposal Compliance Matrices as assigned.

Administrative Support

  • Handle confidential and non-routine information, with discretion, as directed by Executive Management. 
  • Conduct employee surveys and generate reports from the results of the surveys.
  • Assist with the writing, editing, formatting, and publishing of corporate documents. 
  • Provide general administrative support to Federal contract personnel as assigned
  • Support Executive Management (President, Senior Vice President, CFO and Vice President) as assigned.

PMO Support

  • Create and maintain Federal Project Books to forecast, track and monitor funding, burndown, and deliverables. 
  • Enter hours per timecard period within each Federal Project Book and reconcile monthly with Accounting to ensure accuracy of funding and burndown. 
  • Update burndown for each position on a bi-monthly basis.
  • Quality check invoices generated by Accounting prior to submission to customer. 
  • Review/audit Federal Project Deliverables Matrices in accordance with contract deliverables. 
  • Edit and contribute input to customer deliverables as assigned
  • Support the maintenance of Project artifacts and documents in the appropriate corporate repositories.
  • Alert management when a Project is not on schedule and/or within budget.
  • Serve as Federal Operations Administrator assisting the Federal staff as needed.

FACILITY SECURITY OFFICER (FSO)

  • Ensure that ASD maintains and complies with government requirements for the proper safeguarding of Controlled Unclassified Information (CUI), Sensitive Unclassified Information (SUI) and Personally Identifiable Information (PII).
  • Assist Prime Contractors and Government Agencies (such as Perspecta, BAH, Liberty IT and CDC) in obtaining and processing security paperwork and other documentation necessary for system access. 
  • Maintain a Top Secret Facility Security Clearance for ASD.
  • Maintain familiarity, understanding and compliance to the National Industrial Security Program Operating Manual (NISPOM) which governs contractors working with Department of Defense classified contracts. 
  • Obtain and engage the full support of key management personnel in performing FSO duties.
  • Create, coordinate and manage facility security plans.
  • Verify, initiate and maintain personnel security clearances. 
  • Provide comprehensive security education, training, threat awareness and counterintelligence training including, but not limited to the Initial Security Briefing, Annual Refresher Training, Job Related Training and Supplemental Training.
  • Publish monthly security newsletters to keep ASD personnel alert to new trends by the “bad guys”.  
  • Ensure ASD personnel are aware of potential threats to security and understand special requirements for handling certain types of classified and/or sensitive unclassified information.
  • Write security policies/procedures and prepare written reports of surveys and inspections.
  • Maintain all security documentation and files in accordance with customer agency requirements.
  • Perform Self-Inspections once per year to identify areas where the ASD security program can be improved. 
  • Report to the government specific types of actions, situations, or status changes relating to the potential compromise of classified or sensitive unclassified information.
  • Maintain currency on security requirements and trends through continuing education, attending meetings and webinars, participation in groups (i.e., FBI North Florida Counterintelligence Domain Working Group) and online training. 
  • Establish and maintain an Insider Threat Program Plan
  • Serve as the Insider Threat Program Senior Officer (ITPSO)

REQUIRED SKILLS

  • Experience working with Federal Government Contracts
  • Experience responding to Federal Government Requests for Information, Requests for Proposals
  • Mid-to-expert level MS Word capabilities
  • Mid-to-expert level MS Excel capabilities
  • Ability to quickly grasp application software products; i.e., SharePoint, Salesforce
  • Strong written and oral communication skills
  • Effective organizational skills; attention to detail and quality
  • Strong analytical, conceptual, and problem-solving abilities
  • Ability to prioritize and execute tasks in a high-pressure environment
  • Excellent interpersonal skills
  • Ability to work in a team-oriented, collaborative environment to complete goals and drive toward solutions

Job Responsibilities:

  • Develop and submit a status report in the provided format on a monthly basis.
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