Data Entry – Lab Assistant

Clinical Pathology Laboratories, Inc.
Published
October 2, 2020
Location
San Antonio, TX
Category
Job Type

Description

Job Functions, Duties, Responsibilities and Position Qualifications:

Position Summary:  Data Entry Clerks are responsible for entering patient, client, billing and test information into the Laboratory Information System.  Information is either typed and 10-keyed into the system or accepted through electronic interfaces established with CPL clients.  Accuracy in this process is critical as it is the fundamental process upon which all laboratory operations are based (testing, reporting, billing, etc….)  Due to the exposure of confidential information and to the potential of violating federal law, a thorough understanding of and adherence to  CPL policies and procedures and compliance regulations are essential.    

Principal Responsibilities:

  • Utilizes job knowledge, judgment and problem solving skills to ensure quality of work.

  • Accurately enters all required information presented on CPL or client specific requisitions into the laboratory information system.
  • Understands and recognizes laboratory information system alerts and flags and takes the appropriate actions.
  • Recognizes when information presented on requisitions is unclear and ambiguous and knows and follows corrective actions to be taken.
  • Participates in departmental quality assurance practices.
  • May act as a resource to others who require assistance/training.
  • Follows all departmental policies and procedures related to data entry
  • Recognizes personal limitations and seeks guidance from supervisors or managers when needed.

  • Effectively utilizes departmental resources

  • Demonstrates efficiency by performing procedures rapidly and with accuracy.  Manages time appropriately.  Strives to meet departmental goals for daily completion time.
  • Utilizes appropriate supplies with minimal waste.
  • Utilizes unstructured time constructively.

  • Utilizes personal and professional skills to promote successful relationships with management, coworkers and clients.
    • Maintains and supports a service oriented relationship with customers and co-workers
    • Respects and maintains the confidentiality of information relative to clients and patients.
    • Strives to maintain a positive and harmonious work environment.
    • Follows all company policies and procedures, for example, but not limited to safety, attendance and confidentiality.
  • Enthusiastically performs miscellaneous duties with completion in a designated time frame.

Scope:  Integral component of the quality of laboratory services by providing accurate information upon which multiple processes are based.  Primarily performs data entry into the laboratory information system mainframe, requiring basic computer skills such as keyboards, CRTs and printers.  Respects and maintains the confidentiality of information relative to the laboratory.  Adheres to all laboratory policies and regulations.   Effectively communicates via written, verbal, face-to-face, telephone and computer methods with managers, coworkers and to a lesser degree, clients.  Ability to work as a team member in a production environment.

This role will have routine access to Protected Health Information (PHI). Employees will be trained on reasonable safeguards and are expected to maintain strict confidentiality, as well as abide by all applicable privacy and security standards.  Employees are expected only to access PHI when it is required to fulfill job duties.

Education: 

Minimum – High School Diploma or GED

Preferred – Medical Assistant/Medical Terminology Training

Experience:  Data entry experience in a production environment, preferably in a laboratory/health care setting, but not required.

Skills:  Minimum – Typing skill of a minimum of 60 wpm; proficiency with 10 key

Reporting Relationship:  Reports to supervisor.

Physical Demands: Requires the ability to sit for extended period of times at a data entry station using keyboards, CRTs and other peripheral laboratory equipment.  Requires the ability to shift points of vision and focus from documents to CRTs.  Requires the ability to sit in and employ ergonomic positions and techniques to avoid repetitive motion or stress injuries.  May require some pushing, pulling, lifting, reaching above shoulder height, grasping with both hands, pinching with thumb and forefinger, twisting with hand and wrist. 

Environmental Demands:  Works in temperature controlled environment with constant exposure to biological and chemical hazards.  May be required to operate fire and safety equipment or follow other safety procedures in an emergency situation.  May be required to work with time constraints and crisis situations.

Position:  Lab Assistant

Position Summary:  Responsible for accurately handling and processing all laboratory specimens, ensuring specimen integrity by adhering to laboratory procedures.  Serves as a resource for specimen and testing information.  Adheres to departmental policies and procedures to include department programs, quality control, quality assurance, and safety.

Prepares laboratory specimens for designed departs/locations prior to laboratory analysis and testing. Unpacks specimens for branches or ports and routes specimens by type to various staging areas. Prepares all specimens received for testing in designated laboratory departments or locations such as staging of specimens, labeling, and distribution of samples for departments. Prepares excess specimen samples for storage and resolves and document problem specimens. Other tasks as assigned.

Principle Responsibilities:

  • Utilizes technical skills and abilities to accurately handle and process specimens.
    • Follows laboratory procedures for specimen processing
    • Correctly identifies proper tubes, containers, transport media and storage temperature for each test type.
    • Determines specimen acceptability, consulting with specimen processing supervisor, technologist, or pathologist as needed taking appropriate action when necessary.

  • Utilizes job knowledge, judgment, and problem solving skills to ensure quality
    • Utilizes appropriate resources to answer inquiries for basic customer related issues.
    • Utilizes appropriate resources for proper specimen processing
    • Understands and follows all safety, infection control, and OSHA Bloodborne Pathogen guidelines.
    • Participates in departmental quality assurance programs.
    • Participates in departmental training programs

  • Effectively utilizes departmental resources
    • Demonstrates efficiency by performing procedures rapidly and determining priority.
    • Utilizes appropriate supplies with minimal waste.
    • Operates equipment to maximize efficiency and minimize down time.
    • Utilizes unstructured time constructively.

  • Utilizes personal and professional skills to promote client relations.
    • Communicates with laboratory staff and its clients to ensure quality patient care.
    • Maintains and supports a service oriented relationship with its customers.
    • Respects and maintains the confidentiality of information relative to clients and patients.
    • Strives to maintain a positive work environment.

  • Enthusiastically performs miscellaneous duties with completion in a designated time frame.

Scope:  Promotes quality client/patient relations and creates supportive climate by serving as a role model for behavior.  Respects and maintains the confidentiality of information relative to the laboratory.  Adheres to all laboratory policies and regulations.  Works with minimal direction, consults with

technologists and general supervisor as needed.  Operates general laboratory equipment, including but not limited to:  telephones, computer keyboards and CRT, and centrifuges. Effectively communicates via written, verbal, face-to-face, telephone, and computer methods.

This role will have routine access to Protected Health Information (PHI). Employees will be trained on reasonable safeguards and are expected to maintain strict confidentiality, as well as abide by all applicable privacy and security standards.  Employees are expected only to access PHI when it is required to fulfill job duties.

Education:  High school diploma or GED

Experience: 

Minimum – training or experience in specimen collection and/or processing

Preferred – 1-2 years of related experience preferably in Clinical Laboratory, Data Entry or Production.

Skills:  Ability to communicate effectively at all levels within the laboratory and with laboratory clients.  Ability to read and write.

Reporting Relationship:  Reports to the Specimen Processing Supervisor or other designated supervisor.

Physical Requirements:  Requires light to medium lifting and carrying of objects weighing up to 50 pounds.  Requires manipulation of tools, objects, and equipment using the following physical motions:  pushing, pulling, lifting, reaching above shoulder height, grasping with both hands, pinching with thumb and forefinger, twisting with hand and wrist, climbing under, lifting up, lifting down, and reaching under.  Routinely requires coordination of two or more physical operations.  Routinely requires visual discrimination of color, size, shape, and motility.  Requires the ability to hear audible alarms on temperature monitored equipment and automated analyzers.

Environmental Demands:  Works in temperature controlled environment with constant exposure to biological and chemical hazards.  May be required to operate fire and safety equipment or follow other safety procedures in an emergency situation.  May be required to work with time constraints and in crisis situations.

Scheduled Weekly Hours:

1

Work Shift:

2nd Shift (United States of America)

Company:

Clinical Pathology Laboratories, Inc.

Sonic Healthcare USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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