Executive Assistant

Kforce Finance and Accounting
Published
October 6, 2020
Location
San Antonio, TX
Job Type

Description

RESPONSIBILITIES:

Kforce is looking for an experienced Executive Assistant for an established client in San Antonio, TX.

Responsibilities:

  • Completes a broad variety of administrative tasks for the Executives
  • Composes routine correspondence and reports for signature
  • Schedules and coordinates agendas, meeting rooms, meals, etc., for staff meetings and other internal/external meetings held by the Executives and staff
  • Ensures expeditious processing of documents submitted for approval
  • Completes expense reports. Manage Executives' email messages, monitoring incoming messages for response and /or follow-up
  • Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Coordinates the Executives' travel arrangements
  • Maintains Outlook calendar for in-house meetings, visits, conventions and trip schedules for both domestic and international travel
  • Acts as liaison with visiting VIPs and coordinates hotel rooms, meeting space and transportation to and from facility
  • Prepares presentations for the Executives for staff meetings, board meetings and meetings with visiting VIPs
  • Discerns issues/information to ensure that the Executives are apprised immediately of urgent information, especially those items that are sensitive, or raise some legal or public relations risk for the organization
  • Maintains efficient record-keeping systems by ensuring that accurate files are maintained for administrative files
  • Provides records management system for the Executives
  • Opens, sorts and distributes incoming correspondence, including faxes and e-mail
  • Prepares responses to correspondence containing routine inquiries
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