Human Resources Assistant

Published
June 20, 2022
Location
San Antonio, TX
Category
Job Type

Description

Position Summary

Responsible for day to day operations of HR systems transactions ensuring consistent application of HR policies/procedures/practices. Conducts research, organizes and maintains all paper and electronic supporting documentation for system changes and employment verifications. Audits for and provides clarification of necessary process step completion to all levels of business area leadership and HR/Auditing/Budgeting staff. Answers dedicated phones and educates internal and external customers about CPS Energy’s Recruitment efforts and processes. Provides reporting and resolves errors in relation to positions and employee information. Supports and coordinates recruitment events and efforts. Creates and maintains all employee files/records.

Job Functions:

• Processes and maintains all employee/organizational management records within the Human Resources Information System. • Handles all Human Resources employee specific inquiries and completes all verifications of employment. • Audits all employee/organizational data change requests with in SAP for compliance to organizational guidelines. • Applies the Salary Administration Guidelines and Wage Scale Working Manual to effectively guide leadership. • Coordinates with internal and external auditors for various audits providing documentation for system updates. • Acts as a representative for data validation and testing for the SAP HR system during upgrades/enterprise system modifications. • Maintains HR forms and related tables. • Provides administrative support to Recruitment Manager and Recruiter Analysts. • Creates and maintains all employee files and records within SAP • Works with legal on all open records request to provide employment history information • Ensure we remain complaint with employment verification laws

• Reports all new hires into the Texas Attorney General Office database site to ensure state required compliance • Reports all new hires to the E-Verify Department of Homeland Security computer system to ensure compliance within US government regulations • Ensures the completion and validation of all HR related new hire documents; I-9 form, W-4, Direct Deposit, Acknowledgement forms. • Enter all EEO and OFCCP related information into SAP for all employee records • Performs all expense reporting in relation to p-cards, PO’s, NPO’s, and service entries • Responsible for on-boarding all new hires and re-hires within SAP • Serves as point of contact for all related recruitment inquiries and request; HR Recruiting Inbox and HR phone line. • Assist applicants, candidates, and Hiring Managers throughout recruiting/hiring process • Performs other duties as assigned.

Qualifications:

Education:

• High school diploma or GED.

Experience:

• 2 years experience as a functional end user of SAP with demonstrated experience in utilization of SAP as primary tool for daily work completion. • 2 years experience in Human Resources preferred.

License & Certification:

• Valid Class C Texas Driver’s License

Other

• Proficient in SAP. • Ability to initiate and complete work assignments with minimal supervision • Effective interpersonal skills and ability to work with all levels of leadership and receive direction from multiple parties • Proficient in Microsoft Office suite, including Word, Excel, Access, Power Point, Outlook, and scheduling. • Must have favorable driving record

Attributes

  • 1. Very important to this position are: confidentiality, organization skills, effective oral and written communication skills, multi-tasking, accuracy, active listening, reading comprehension, speaking, service orientation, writing, detail, coordination, time management, social perceptiveness, monitoring, active learning. 2. Important to this position are: presentation skills, written and verbal communication, and problem solving
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