Roy Maas Youth Alternatives (RMYA) creates brighter futures for children in crisis by promoting individual success and healthy relationships in a safe, healing environment, giving children and families the tools to end the cycle of abuse. RMYA provides treatment programs for traumatized children who most often are victims of sexual, physical, and/or emotional abuse. RMYA supports using trauma-informed techniques and relationship-based approaches to create a safe environment that provides consistency, structure, and caring for the children we serve.
Job Summary: *
RMYA’s accountant is to assist the CFO and should possess solid work ethic, excellent judgment, and a desire to build a long-term career with RMYA. The successful candidate will be comfortable in a fast-paced, but team-oriented small office environment. This person will work effectively with minimal oversight, while gathering information and creating invoices for specific grants. This person will be the point of contact with various government agencies and must be able to communicate with Grantor personnel in a friendly and professional manner.
Management and Administration: *
- Provide monthly spending progress reports and spending forecasts for all grants to CFO and program administration
- Lead timely monthly and year-end accounting closes.
- Prepare monthly grant billing reimbursement invoices.
- Monitor and review accounts receivable for collection purposes for all grants.
- Accurately and timely prepare monthly and quarterly grant and financial reports with back up documentation, including ad hoc requests from various stakeholders.
- Assist with developing budgets for grant applications, budget adjustments, and monthly and quarterly financial reporting required.
- Supervise and assist in the general ledger account reconciliation process.
- Creating timely monthly bank reconciliations.
- Develop and maintain relationships and communications with all the funding partners.
- Assist accountant in managing all fees for service grants including work with staff on budget preparation and budget revisions.
Function Management: *
- Thoroughly reviews incoming awards, prepares financial reports for CFO as per required schedules, identifies variances and analyzes issues of cost appropriateness and allocations.
- Applies knowledge of grant rules and regulations as well as GAAP to evaluate spending and provide guidance and information to program administration.
- Optimize funding opportunities with allowable expenditures.
- Collection and preparation of documents for any outside financial or site visit audits.
- Balance sheet and profit and loss statements review and preparation.
- Bank Reconciliations monthly.
- Balance Sheet Reconciliations.
- Inventory Reconciliation
- Fixed asset accounting
- Help develop and maintain accounting and financial policies and procedures.
- Income Statement Budget to Actual analysis.
- Prepare cash flow statement and analysis.
- Review the general ledger for accuracy in time for the monthly and year-end accounting closings.
- Provide oversight over accruals and accounts payable activity.
- Work with other members of the financial team to properly allocate and code expenses.
- Assist in the annual budget process; and assist in the year-end Independent External Financial Audit process.
- Provide various financial reports throughout the year for the Grant Manager.
- Team with the CFO creating/maintaining the budget.
- Review payments and deposits initiated by Bookkeeper or other accounting personnel.
- Backup and support the Bookkeeper and other accounting personnel, as necessary.
- Maintain accounts receivable subsidiary ledger with the help from billing coordinator and report to CFO on a monthly basis outstanding balance and any billing or collections issues.
Relationships and Collaboration:
- Support and communicate directly with auditors and grantors as needed.
- Maintain professional and ethical standards as prescribed by RMYA.
- Maintain necessary certifications and training hours needed to fulfill job responsibilities.
- Represent RMYA in a professional manner at approved events in the community.
- Be supportive of all RMYA policies and procedures, and actively participate in their development by proposing changes and updates as well as working on teams designed to improve how we work together.
- Perform special projects as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- Education: Bachelor’s degree in accounting, finance or related field is required.
- Experience: 5 years of experience in non-profit accounting and general ledger experience. Thorough knowledge of GAAP and Fund Accounting– Revenue and Expense recognition as related to nonprofits. Experience in computer data entry in accounting software, particularly QuickBooks
- Certification/Licenses: Valid Texas driver’s license or ability to obtain within 30 days of hire. Must have and maintain acceptable driving record
- Interpersonal skills – demonstrates sensitivity and empathy with others, possesses insight into behavior, maintains open communication and respects diversity, interacts respectfully, effectively, and cooperatively with a wide range of people
- Integrity and ethics – demonstrates strong moral principles and work ethic, behaves ethically, acts fairly, takes responsibility, and maintains client confidentiality
- Professionalism – maintains a professional appearance and presence, demonstrates self-control and a positive attitude
- Dependability and reliability – fulfills obligations and follows through, meets attendance and punctuality expectations, attends to details and follows directions
- Communication – conveys relevant information to individuals or groups effectively, clearly, and concisely. Able to understand, interpret, comprehend, and respond to information received from others
- Teamwork – establishes productive relationships and works cooperatively with others to complete work assignments and meet team objectives
- Establish and accurately maintain a variety of records and files and prepare related reports
- Effectively and tactfully communicate in both oral and written forms
- Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Few opportunities to relax during shifts; constant walking, standing, sitting, bending, squatting, arm, and wrist rotation, reaching, twisting, kneeling, writing, typing, handling, and counting cash, and daily encounter with office supplies and equipment; frequent lifting and carrying at least 10 pounds, pushing, pulling, and occasional driving; in person attendance with face shield/mask required.
- Work Environment: Willingness to work flexible hours, including evenings, weekends, and holidays. Daily use of peripheral devices, office supplies, equipment, and technology. Shifts in environmental conditions i.e., outdoor, indoor, noise, glare, and moving objects. fast-paced work using sensory demands i.e., hearing, vision, speech, spatial perception; dealing with multiple, complex, and repetitive tasks, working under pressure and precise deadlines, requires attention to detail, meeting precise standards, and some traveling. May be requested to work overtime and weekends for special program events.
Preferred Qualifications: *
- Experience: Full cycle grant experience preferred.
- Education: Master’s degree in accounting.
- Initiative – demonstrates bias to action, follow through, persistence, ability to work independently, and achievement motivation.
- Adaptability and flexibility – adapts to new, different, or changing requirements, open to new ways of doing things, and deals effectively with change.
- Planning and organizing – plans and prioritizes work, manages time effectively, develops contingency plans, and manages projects.
Work Authorization/Security Clearance Requirements*:
Successful clearance of Department of Family and Protective Services licensing background checks, (to include fingerprinting and drug testing) and maintenance of status providing ability to be present at an operation.
Job Type: Full-time
Pay: $56,102.83 - $87,578.79 per year
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
- 8 hour shift
- Monday to Friday