Job Title: Administrative Assistant (Non-Union)
Location: San Antonio, TX
Reports to: Service Operations Manager
FLSA Status: Non-Exempt
Prepared By: Human Resources
Approved By: Operations
Prepared Date: March 2021
Updated Date: March 2021
Gowan Mechanical Services is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance.
We are Houston’s largest single-source provider of premier construction, tenant build-outs, fabrication, HVAC contracting, and mechanical services.
Over the years we’ve built solid, long-term client relationships that have resulted in 85% repeat business.
We are a subsidiary of EMCOR Group a Fortune 500® company. Combine EMCOR’s financial strength and award-winning, industry-leading safety program with Gowan Mechanical Services’ wide range of capabilities and extensive HVAC and mechanical construction experience, and you have the ideal team to meet all your facilities requirements and ensure a solid return on your investment.
This candidate will be assisting in all aspects of the Garrett Mechanical Service and Small Projects Department. Administrative Assistant duties and responsibilities include providing support to office personnel and field employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Principal Duties and Responsibilities include the following. Other duties will likely be assigned.
- Answering Multi-line Phone System
- Issuance of Purchase Orders and Subcontract Numbers
- Issuance of Job/ Service Order Numbers
- Payroll Entry/ Verification
- Order office supplies
- Project Submittals
- Project Operation Manuals
- Copy/Scan drawings
- Assist in the preparation of regularly scheduled reports
- Additional Clerical Duties as needed
- Construction administration experience a plus
- Proficient in MS Word, MS Excel and Windows Platforms
- Excellent organizational and multi tasking skills
- Ability to work well with others
- 5-10 years of experience
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled