Administrative Assistant

Millipore Corporation
May 7, 2022
Balcones Heights, TX
Job Type


A career with EMD Serono is an ongoing journey of discovery: our 60,300 people are shaping how the world lives, works and plays through next generation advancements in Healthcare, Life Science and Electronics. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others. EMD Serono is a business of Merck KGaA, Darmstadt, Germany.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

Your Role:

EMD Electronics is hiring for an Administrative Assistant to support its MEGASYS® team in Austin, TX! This is a challenging, hands-on, rewarding job opportunity for people who want to join a growing business. Join us and receive a $1,000 sign-on bonus!

The Administrative Assistant will support the regional Megasys teams by performing essential functions, such as:

  • Scheduling meetings and managing calendars
  • Taking notes and minutes in meetings
  • Inventorying and ordering office supplies
  • Being a point-of-contact for a range of staff and external stakeholders
  • Create presentations for meetings and business trips
  • Create reports and track data on spreadsheets
  • Receiving, processing and directing mail, incoming packages, and deliveries
  • Welcoming visitors and new staff
  • Coordinating onboarding for new hires for all sites within the region
  • Creating and sending emails to teams and departments on behalf of teams or senior staff
  • Researching and booking travel arrangements for staff members
  • Continuously improving administrative processes
  • Be responsible for managing supplier accounts that service all national Megasys offices (i.e. secure-document shredding account)
  • Coordinate the drug-screening program with managers and ensure compliance and proper storage and filing of results

Who You Are:

Minimum Qualifications:

  • 3+ years administrative experience
  • HS Diploma or GED

Preferred Qualifications:

  • Strong written and verbal communication skills
  • Strong organizational skills
  • Ability to manage processes and continually improve upon current processes
  • Strong experience with Microsoft Office, especially Excel, Powerpoint and Word
  • Ability to analyze information
  • Ability to make executive decisions and problem-solve
  • Experience with supply management and inventory control
  • Willing to learn and manage by our Merck values of respect for people, ethics and integrity, and innovation and scientific excellence
  • Professionalism in the workplace


What we offer: With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!

Our Benefits -

Curious? Apply and find more information at

If you are a resident of a Connecticut, Colorado or New York City, you are eligible to receive additional information about the compensation and benefits, which we will provide upon request. You may contact 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday, for assistance.

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

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