ADMINISTRATIVE COORDINATOR – GENERAL CLERK 3 – CLERICAL

Southwest Research Institute
Published
September 16, 2022
Location
San Antonio, TX
Category
Job Type

Description


Who We Are:

The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract. By joining our team, you will receive an additional $500.00 (Minus applicable taxes).


Objectives of this Role:

  • Process invoices timely and accurately in accordance with Subcontract policies and procedures, subcontract terms and conditions, and Government regulations.
  • Monitor vendor statements to ensure payments are up to date and that all credits received are accounted for.
  • Research and resolve invoice discrepancies timely to include communication with subcontractors, subcontract specialists, and other Institute staff.
  • Take ownership of subcontractor invoice issues and follow problems through to resolution.
  • Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.


Daily and Monthly Responsibilities:

  • Sorting, tracking, and processing invoices accurately and within the terms of the subcontract.
  • Document and process all actions with complete accuracy to maintain detailed traceability.
  • Respond to subcontractor requests for payment status promptly.
  • Respond to subcontracts and Institute staff inquiries and research requests in a timely manner.
  • Assist with special projects or audit requests as requested.


Requirements:

  • Requires a high school diploma or equivalent
  • Accounts Payable, Accounting, or related AS degree/courses preferred
  • 4 years: Must have experience processing invoices for payment.
  • Experience with personal computers with an ability to type, efficiently operate a 10-keyand, and proficiency in Microsoft Office, with advanced skills in Excel
  • Knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines
  • Must be able to exercise discretion and independent judgement, diligence, and attention to detail in the completion of assigned tasks and projects
  • A valid/clear driver's license is required


Special Requirements:

Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.

Job Locations: San Antonio, Texas

For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace

If you need assistance with completing the application, please Contact Us

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As required by Executive Order 14042, all SwRI employees are required to be fully vaccinated against COVID-19, subject to such exceptions as required by law.
If selected for employment, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by December 8, 2021, or
before reporting to work with SwRI if after December 8, 2021. SwRI will provide additional information regarding what information or documentation will be
needed and how you can request of SwRI a legally required exception from this requirement.

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